Third-party billing

General information

Students who are sponsored by a company, local, state, federal or international governmental agency, or a branch of the U.S. military may be eligible to have all or a portion of their bills sent directly to the sponsor. We must have a letter of authorization or purchase order on file before the award can be processed. Once processed and a bill is generated, payment by the sponsor is due upon receipt.

The charges paid by the sponsor can vary – some will pay tuition and mandatory fees, others will also pay for parking, housing, dining or other charges. Students are responsible for paying any charges not authorized by the agency by the to avoid the application of late fees to their account.

Billing procedures

There is no standard form, as each agency is different in the information it requires to be billed correctly. Some companies will write an official letter stating what they are willing to pay. Others have an agency-specific form. Agencies may submit the electronic form. Regardless of the format, all contracts or letters must include the following information:

student’s name
student’s 8-digit ID number
specific charges to be covered (e.g., tuition, fees, housing and food)
date the award applies to (e.g., fall only, spring only, fall and spring)
agency/sponsor name and contact person
agency/sponsor mailing address
agency/sponsor phone number
agency/sponsor fax number
purchase order number (for government contracts)

Agencies must submit the contract or letter authorizing payment to Megan Colley, third-party billing specialist, UAF Office of the Bursar.

Email: uaf-billing@alaska.edu

Billing authorizations must be received by the published fee payment deadline.

Payment deadlines for the 2024-2025 academic year:

Fall 2024 semester: Sept. 6
Spring 2025 semester: Jan. 24

Note: A credit will usually appear on the student account within 48 hours of receipt of the contract. This credit does not mean that the Office of the Bursar has received payment from the third party; it means authorization has been received. If the agency/sponsor does not pay the entire tuition and fee cost, the student must pay the remaining balance before the fee payment deadline to avoid a late-payment charge. Authorizations received after the fee payment deadline are subject to late fees and will be the responsibility of the student. Late fees applied according to this policy will not be waived.

Payment information

Payments must be made by the agency upon receipt of billing notice. If payment is not received before the next semester begins, the credits will be reversed on the student’s account, and the student will be billed for the unpaid amount (including any applicable late fees). Any charges that are not paid by the sponsor are billed directly to the student.

Payments can be made in the form of a check or an electronic funds transfer.

Check — Make checks payable to the University of AV��̳ Fairbanks. To ensure that check payments are applied correctly and to avoid the student receiving duplicate credit, it is important that payments reference the invoice number and not the student ID number. Checks should be mailed to the address above.

Electronic funds transfer — Please use the following information when sending payments electronically.

First National Bank of AV��̳
UAF bank account number: Contact the Office of the Bursar at 907-474-7384.
Routing ABA number: 125200060
Cage number 1rgx6
Duns number 61-524-5164
Invoice number and/or student ID number

For questions about third-party billing, contact Megan Colley at 907-474-6193 or uaf-billing@alaska.edu.

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